Executive Assistant – SBDN

This position works directly with the Chief and Council and provides support services in areas relating to the responsibilities of the Chief/Council, which includes: maintaining the itinerary of the Chief/Councilors and keeping them informed of all issues and matters requiring their attention.

SPECIFIC RESPONSIBILITIES:

• To provide administrative support services to the Chief/Councilors that includes: responds to all calls, and social media messages and handles or forwards as appropriate.
• Scheduling all appointments, maintaining the Chief and Council itinerary on a daily, weekly and monthly basis, and keeping the Chief and Council informed of the same.
• Research and prepare background information and briefing notes for the Chief and Councilors prior to meetings.
• Taking and records minutes at various meetings such as: Council meetings, Band meetings, provincial or federal negotiations, etc., or as directed by the Chief and Council, transcribe minutes and distribute in a timely manner prior to meetings.
• Preparing and providing briefings, correspondence, reports and other documents required in relation to SBDN activities.
• Establish and maintain a filing and office procedures system for the Chief and Council to ensure information is accurate and accessible at all times.
• Make all travel arrangements for the Chief and Council as requested; book meetings venues and meals, ensures all participants are invited.
• Travel with the Chief and Council as required.
• Other duties as assigned by the Chief and Council.